Do you have Administrative Assistant experience? Are you passionate about the arts?

We are in search of an Administrative Assistant for a Museum located in Chicago, IL. This is a Full-Time, Hybrid, Temporary Assignment.

ORGANIZATION: Museum

LOCATION: Chicago, IL

POSITION TITLE: Administrative Assistant

SCHEDULE: Full Time (40 hrs./wk.); Hybrid

DURATION: Temporary (~ end of June)

ANNUAL SALARY: $20-23/hr DOE

Is This Your Dream Position? As the Administrative Assistant, you'll provide administrative, production, event support, and coordination for Public Programs and Interpretation, as well as assist with departmental activities as assigned by the Director.

Our Ideal Candidate:

• Associate’s, BA, or BFA degree or equivalent experience.
• One to two years of museum experience or other office experience preferred
• Excellent administrative and written/verbal communication skills
• Working knowledge of Excel, Microsoft Word, and other Office software
• Ability to quickly take on new projects and assignments without compromising the quality of routine work while balancing long-term projects
• Ability to meet school tours throughout the building
• Ability to perform occasional light lifting

How You Will Spend Your Day: 

• Serves as key point person for coordinating meetings, ordering supplies, and preparing materials.
• Coordinates all speaker arrangements (w-9, contracting, transportation, lodging) facility logistics, invoicing and payment, program descriptions, and other internal processes are completed for the success and seamless operation of programs.
• Ensure all speaker arrangements, facility logistics, invoicing, and payment are in place for the success and seamless operation of programs.
• Track and manage program expense reports, credit card reconciliations, and budgets related to public programs, interpretation, and Director-related projects
• Identify and process marketing, website, ticketing, and accessibility requests necessary for programs for the Visitor Experience and Communications/Content/Creative departments to fulfill them.
• Works in cooperation with the Manager of Public Programs and Director of Interpretation on the administration of programs, including but not limited to:

1. Procuring and preparing materials
2. Providing attendance reports
3. Assisting with recording and tracking expenses, initiating check requests, and monitoring budgets

• Develops presentation and report materials for the department for internal and external use and ensures the dissemination of up-to-date information to other departments.
• Other duties as assigned by the Director

We’d love to hear from you. 

If this sounds like the job for you, we would love to help make that happen. Please apply using this link.

For more information about Careers In Nonprofits and our other available opportunities and workshops, please visit our website at www.careersinnonprofits.com. 

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.  

Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.