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Financial and Operations Coordinator
Washington, DC
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We are currently in search of a Financial and Operations Coordinator with an organization that was established in 1974 to expose governmental corruption located in Washington, DC.


POSITION TITLE: Financial and Operations Coordinator

LOCATION: Hybrid Role (2 days onsite) Washington, DC 20005

DURATION: Full-time Permanent role

SALARY: $80-90K annually




The Financial and Operations Coordinator is responsible for managing financial and operational systems, processes, administration, and structuring in support of the organization’s mission statement. The position’s primary goal is to ensure the financial and human resources operations of the organization run effectively and efficiently. The Manager will closely partner with the Deputy Director, Executive Director, board of directors, project directors and other staff to ensure the most beneficial financial, operational and human resource strategies are pursued for the continued health and growth of operations.




Human Resources, Internal Operations and Administration 60%

  • Payroll: Oversee the bimonthly payroll process for all employees, keeping online platforms updated, ensuring payroll is run accurately and compliant with federal, state, and local laws. Maintain and update payroll records, including salary adjustments, overtime, and other pay-related changes. Address payroll inquiries, discrepancies, and resolve any payroll-related issues promptly.
  • Benefits: Manage employee benefits programs, including health insurance, retirement plans, leave policies and other employee benefits. Lead open enrollment and assist with administration with benefits-related inquiries and changes. Support updates of personnel handbook and HR-related policies and processes.
  • Onboarding: Manage onboarding and offboarding of all employees in conjunction with project managers, including state tax registrations if needed, new hire documentation, communicating available benefits, and providing training around timesheets and reimbursements requests. Regularly update and manage onboarding materials, orientation guides, and training programs. Manage and update external recruitment resources and job boards.
  • Insurances: Manage organizational insurances: Directors and Officers, General Liability, and worker’s compensation insurance policies
  • Contracts: Edit and review employment and outside vendors agreements and contracts.
  • Propose and implement improvements or modifications for standard operating procedures and vendors related to HR processes.


Bookkeeping and Financial Operations 30%

  • Bookkeeping: Manage cash receipting, including but not limited to receipting for checks, ACH, wire transfers, and other forms of deposits into our bank accounts; posting the income to the correct project and income categories. Ensure proper coding of monthly expenses for organization and all projects; and that invoices are submitted, categorized and paid. Collaborate with the Deputy Director and outside accountant on monthly and annual close to reduce close time for projects.
  • Manage payment disbursement processes, including staff reimbursements and per diem, vendor and consultant contracts and payments.
  • Financial reporting: Collaborate with Deputy Director and project directors to ensure the accuracy of financial reporting and account reconciliations; including generating monthly, quarterly, annual and grant-specific financial reporting materials, such as cash-flows, spending reports and year-end projections. Assist with annual audit activities.
  • Records management: Organize and maintain online filing system for organization, Keeping organized and complete filing records of employee files, contracts, receipts, deposits, and check payments, as well as any other required documentation for restricted income.


Development and Programmatic 5%

  • Assist Executive Director and Deputy Director with communicating with project directors, employees, vendors and outside contacts and scheduling.
  • Assist Deputy Director with the organization and coordination of organizational events and staff education.
  • Respond to requests for information from program staff and organizations seeking fiscal sponsorship.


Board Management 5%

  • Assist Deputy Director with the organization and coordination of board meetings, retreats, strategic planning sessions and board committee meetings, including preparation of financial and operational reporting materials.
  • Record and edit minutes of board meetings and other organizational meetings.


Job Requirements

  • Three to five years combined experience in human resources, bookkeeping and/or administrative support, with at least one year bookkeeping experience
  • Experience and proficiency with payroll and bookkeeping/accounting software, preferably ADP and QuickBooks
  • Proficient in MS Office and Google Office tools
  • Strong attention to detail, ability to juggle multiple projects simultaneously
  • Ability to maintain appropriate discretion regarding sensitive employee and organizational information
  • Basic understanding of nonprofit financial and legal environments and willingness to learn details
  • Interest and/or experience around the organization’s mission areas
  • Understanding of fiscal sponsorship models a plus
  • Non-profit accounting or public accounting experience is a plus



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Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base. Please rest assured that we retain all candidate information for possible future matches, even if you do not hear from us in regard to your application in response to this ad.

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