“Choose a job you love and you will never have to work a day in your life!” ~ unknown

Job Title: Real Estate Assistant

Location: REMOTE - You must be legally entitled to work in Canada or USA and physically in Canada or USA.

Start Date/Hours: Immediate start date, Monday – Friday, 9am – 5pm (occasional weekends if needed during high season).

Compensation: Please submit your hourly rate range

Status: Contractor

Be true to yourself.

You always begin and end your day with organizing the tasks you know will need to be done, based on priority. That may seem like common sense, but when things go crazy in the office—and from one minute to the next, that’s a real possibility—a good assistant must always find a way to work on the right task, in the right priority. Your strongest attributes are organization, prioritization and attention-to-detail.

Job Expectations:

You are the core of this business. Everything you touch matters and you alone have the power and knowledge to ensure every touch point, every task, every client need is met with professionalism, attention-to-detail and exceptional care. You are the master of communication.

Duties and responsibilities include:

• Administrative: Assist Lead Realtor with managing his schedule and reminders for appointments; prepare email correspondence, report updates, filing, Broker load MLS Listings - including writing the content for Client Remarks, Extras & Brokerage Remarks, Draft WebForms (Agreements of Purchase & Sale, Confirmation of Co-Operation, Amendments, Waivers, Notice of Fulfillments, Mutual Release, Schedules, Agreements to Lease, Registrants Disclosure etc.), write offers, prepare CMAs and listing package, Completing Trade Record Sheets, FINTRAC, WWR, Listing Agreements, Receipt of Funds,
• Purchasing Transactions: Support purchasing clients with connecting them to the appropriate vendors, truck rental, lawyers etc. Help develop and provide services that assist buyers from the initial call right through to the offer process and closing,
• Listing Transactions: Ensure all listings are ready for market including preparation of listing paperwork; coordinate with Clients re: timelines, showings, vendors, offers/open house dates etc.; Coordinate and book Vendors (photographer, sign installation, stager, window washer, cleaners, truck rentals etc.), investigate legal and zoning issues,
• Team Support: Encourage team Realtors to submit their reports, provide support and direction to team as needed.
• Out-of-Office work: Assist in picking up and dropping off feature sheets, lockboxes, etc when required. Assist with home walk-throughs as needed.

Nice-to-have experience:

§ Marketing Initiatives: Prepare feature sheets; just listed/just sold cards; ads, content write up for all ads, listings and feature sheets; upload all properties to social media channels and website; CRM/Database touchpoint management and communication,

Must-have qualifications:

• Superior communications skills (written/verbal), particular emphasis on written skills
• Graciously attend to all phone, email and in-person inquiries,
• Extremely strong interpersonal and customer service skills,
• Ability to multi-task and juggle many priorities with exceptional organizational skills
• A thorough understanding of OREA forms and general/common office paperwork (appointment information forms, ordering signs, listing/BRA, lease packages) is considered an asset,
• Own vehicle

Skills and Softwares:

• Knowledge of Microsoft Office: Word, Excel and Outlook
• Knowledge of Facebook, LinkedIn, Instagram, YouTube, and Twitter
• TREB Stratus, MLS, WebForms/EasyOFFER, GeoWarehouse and MPAC
• Dropbox
• DocuSign
• Nice-to-have: Adobe suite, Canva, IXACT Contact

Disclaimer: The Employer retains the right to change or assign other duties to this position as required by the changing needs of a growing business

Who is AGENTC?

Renowned as the Real Estate Recruiter, we’ve carved a niche of being the BEST and MOST RELIABLE recruitment strategy for some of North America's most prominent real estate teams and brokerages. In the past 10 years, AGENTC has organically grown through repeat and referral that quickly propelled us to the forefront for all real estate recruitment needs.

We specialize in confidentiality and security for both employer and candidates to make a career move without jeopardizing their existing positions. Offsite interviews and discreet resume submissions are just some of the reasons our candidates seek our representation.

Quickest way to start interviewing: Simply follow our application process and you will hear back from one of our recruiters.

1. Write a cover letter of expressing why you are interested in this opportunity and how you fulfill our MUST HAVE conditions in this job description. State the title and location of the position to which you are applying.
2. Upload your cover letter and resume to our online profile submission.
3. You will receive an email with our next steps within 5 business days.

Equal Opportunity

• We are an equal opportunity recruitment agency and value diversity. We do not discriminate based on race, ancestry, place of origin, citizenship, religion, creed, color, gender, sexual orientation, age, marital status, family status, record of offenses or disability status.